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Advantmed Hiring for Jr. Process Associate in Ahmedabad: Medical Records & Claims
Position Overview & Specifications
| Parameter | Official Specifications |
|---|---|
| Hiring Organization | Advantmed India LLP |
| Designation / Track | Junior Process Associate (Healthcare Documentation Review) |
| Target Qualifications | B.Pharm, M.Pharm, B.Sc Life Sciences, B.Com, Any Graduate |
| Eligible Batches | 2024, 2025, and 2026 Fresh Passouts Eligible |
| Experience Requirement | Fresher / Trainee (0 to 1 Year Experience) |
| Operational Domain | US Healthcare Data Audits, Patient Chart Validation, HIPAA Compliance |
| Work Location | Prahladnagar / Ahmedabad, Gujarat |
| Application Mode | Direct Official HR Email Shortlisting |
Verified Vacancy Matrix & Hiring Tracks
Review all active hiring tracks below. Direct official application links for each position are provided at the bottom of this notification:
| # | Designation & Hiring Track | Work Location | Experience & Mode |
|---|---|---|---|
| 1 |
#1Junior Process Associate – Healthcare Operations
Medical Document Review & Processing |
Location: Ahmedabad
|
Experience: Fresher (0 – 1 Yr) HR Email
|
Key Roles & Detailed Responsibilities
- Prepare, compile, and review regulatory dossiers (eCTD format Module 1-5) for submission to global health authorities (USFDA, EMA, MHRA, CDSCO) on behalf of Advantmed.
- Coordinate with plant QC/QA and R&D teams to gather technical chemistry, manufacturing, and control (CMC) documentation and stability updates.
- Track regulatory deficiency letters, manage query responses within agency timelines, and ensure lifecycle maintenance of approved marketing authorizations.
- Ensure compliance with updated pharmacopoeial monographs, labeling guidelines, and country-specific variation filing mandates.
Eligibility Criteria & Candidate Profile
- Academic Qualifications: Candidates must possess B.Pharm, M.Pharm, B.Sc Life Sciences, B.Com, Any Graduate from an accredited university or approved technical institution.
- Experience Profile: Fresher / Trainee (0 – 1 Yr) with demonstrated hands-on technical proficiency in target operational workflows.
- Regulatory & Quality Knowledge: Solid foundational awareness of pharmaceutical compliance (cGMP, ICH-GCP, GLP, 21 CFR Part 11, or CDSCO standards).
- Core Competencies: Excellent analytical problem-solving skills, rigorous documentation hygiene, and strong verbal/written technical communication.
Core Technical Competencies & Instruments Matrix
Candidates possessing hands-on proficiency across the following analytical tools, software systems, and regulatory standards will receive priority evaluation:
ICD-10-CM & ICD-10-PCS Medical Classification SystemsCPT-4 & HCPCS Level II Procedural Coding GuidelinesHIPAA Privacy Regulations & CMS Billing ComplianceClinical Study Reports (CSR – ICH E3 Structural Norms)Investigator’s Brochure (IB) & Clinical Trial Protocol AuthoringPatient Safety Narratives & Clinical Event SummariesMedical Terminology, Anatomy, Physiology & PathologyNational Correct Coding Initiative (NCCI Edits & Modifiers)Systematic Literature Reviews & Medical Fact-CheckingGood Publication Practice (GPP3) & ICMJE Ethics Guidelines
Daily Operational Workflow & Core Shift Duties
Detailed technical breakdown of standard shift activities, laboratory/plant floor execution, and daily operational deliverables for Junior Process Associate (Medical Records Review & Healthcare Operations):
Duty 1Medical Record Review & Abstraction
Reviewing inpatient/outpatient electronic medical charts, operative reports, pathology results, and physician discharge summaries.
Duty 2ICD-10-CM & CPT Code Assignment
Assigning diagnosis codes (ICD-10-CM) and procedural codes (CPT/HCPCS Level II) strictly following official coding conventions.
Duty 3Modifier Application & NCCI Edits
Applying correct CPT modifiers (-25, -59, -LT/-RT) and resolving Procedure-to-Procedure (PTP) edits and Medically Unlikely Edits (MUEs).
Duty 4Physician Query Generation
Drafting non-leading clinical queries to healthcare providers when chart documentation is ambiguous, conflicting, or lacks required specificity.
Duty 5Pre-Billing Claim Auditing
Performing quality audits on coded encounters to ensure medical necessity under LCD/NCD coverage policies and minimize denial rates.
Regulatory & Quality Compliance Framework
Candidates must demonstrate operational awareness and rigorous adherence to the following regulatory chapters and international standards governing this role:
ICD-10-CM Official Coding Guidelines
CMS & NCHS Approved Rules
Official instructional notes, chapter-specific conventions, and 7th character sequencing rules for medical diagnoses.
AMA CPT Assistant & Instructions
Procedural Coding Authority
Authoritative coding conventions for evaluation and management (E/M), surgery, radiology, and medicine procedures.
CMS NCCI Policy Manual
Correct Coding Edits
Prevents improper payment by regulating code pairs that should not be billed together without verified clinical exceptions.
HIPAA Title II Administrative Norms
Protected Health Information Privacy
Federal healthcare privacy standards safeguarding patient confidentiality during coding, billing, and electronic transmission.
Tailored Resume Guidelines for Junior Process Associate (Medical Records Review & Healthcare Operations)
- Highlight Core Technical Instrumentation & Software: Explicitly mention hands-on software platforms (Empower 3, SAS, Argus, EDC Rave) or laboratory equipment relevant to Junior Process Associate (Medical Records Review & Healthcare Operations) at the top of your resume.
- Quantify Accomplishments & Throughput: Instead of passive duty descriptions, quantify measurable deliverables (e.g., ‘Validated 15+ analytical methods per ICH Q2’, ‘Processed 120+ clinical safety ICSRs per month’, ‘Supervised 50+ commercial batches with zero deviations’).
- Standardize on ATS-Friendly Clean Formatting: Use standard single-column reverse-chronological format with clean bullet points. Strictly avoid multi-column layouts, graphics, icons, or text boxes that confuse automated enterprise ATS parsers.
- Calibrate Regulatory Terminology: Integrate exact industry compliance acronyms (e.g., cGMP, ICH-GCP, ALCOA+, 21 CFR Part 11, USFDA audit readiness) naturally throughout your project and experience narratives.
Technical Interview Assessment & Guidance
Q: How do you determine the Primary Diagnosis and assign correct ICD-10-CM coding for complex inpatient medical charts?
Authoritative Answer: The Principal Diagnosis is defined according to the Uniform Hospital Discharge Data Set (UHDDS) as the condition established after study to be chiefly responsible for occasioning the admission of the patient to the hospital. Coders review the entire chart—including admission note, progress notes, operative reports, lab/pathology results, and discharge summary. Once identified, coders look up the term in the Alphabetic Index and verify code specificity, 7th character extensions, and ‘Code First’ or ‘Use Additional Code’ instructional notes in the Tabular List.
Authoritative Answer: The Principal Diagnosis is defined according to the Uniform Hospital Discharge Data Set (UHDDS) as the condition established after study to be chiefly responsible for occasioning the admission of the patient to the hospital. Coders review the entire chart—including admission note, progress notes, operative reports, lab/pathology results, and discharge summary. Once identified, coders look up the term in the Alphabetic Index and verify code specificity, 7th character extensions, and ‘Code First’ or ‘Use Additional Code’ instructional notes in the Tabular List.
Q: What essential structural sections are mandated in an ICH E3 Clinical Study Report (CSR)?
Authoritative Answer: An ICH E3 CSR follows a rigorous standardized structure: Title Page, Synopsis, Table of Contents, List of Abbreviations, Ethics & Regulatory Approvals, Investigators and Study Administrative Structure, Study Objectives, Investigational Plan (study design, treatments, selection of study population, efficacy/safety variables, data quality assurance, and statistical plan), Study Patients (disposition, protocol deviations), Efficacy Evaluation, Safety Evaluation (extent of exposure, adverse events, deaths, lab values), Discussion and Overall Conclusions, and Appendices (including 16.1 study documents and 16.2 subject data listings).
Authoritative Answer: An ICH E3 CSR follows a rigorous standardized structure: Title Page, Synopsis, Table of Contents, List of Abbreviations, Ethics & Regulatory Approvals, Investigators and Study Administrative Structure, Study Objectives, Investigational Plan (study design, treatments, selection of study population, efficacy/safety variables, data quality assurance, and statistical plan), Study Patients (disposition, protocol deviations), Efficacy Evaluation, Safety Evaluation (extent of exposure, adverse events, deaths, lab values), Discussion and Overall Conclusions, and Appendices (including 16.1 study documents and 16.2 subject data listings).
Q: How do you prevent medical coding claim denials such as bundling, unbundling, and medical necessity rejections?
Authoritative Answer: Preventing claim denials requires strict adherence to the National Correct Coding Initiative (NCCI) Procedure-to-Procedure (PTP) edits and Medically Unlikely Edits (MUEs). Coders must verify that CPT modifier usage (e.g., Modifier -25 for significant separate E/M, Modifier -59 for distinct procedural service) is substantiated with clear clinical documentation. Additionally, linking the CPT procedure code directly to a supporting ICD-10-CM diagnosis code proves Medical Necessity under Local and National Coverage Determinations (LCD/NCD).
Authoritative Answer: Preventing claim denials requires strict adherence to the National Correct Coding Initiative (NCCI) Procedure-to-Procedure (PTP) edits and Medically Unlikely Edits (MUEs). Coders must verify that CPT modifier usage (e.g., Modifier -25 for significant separate E/M, Modifier -59 for distinct procedural service) is substantiated with clear clinical documentation. Additionally, linking the CPT procedure code directly to a supporting ICD-10-CM diagnosis code proves Medical Necessity under Local and National Coverage Determinations (LCD/NCD).
Mandatory Documents Checklist for Interview & Verification
Ensure you organize the following original credentials and self-attested photocopies for technical interviews and HR onboarding verification:
Curriculum Vitae (2 Hard Copies)
Updated, clean chronological CV featuring core instrumentation, software tools, and role-relevant achievements.
Updated, clean chronological CV featuring core instrumentation, software tools, and role-relevant achievements.
Academic Certificates & Marksheets
Original and self-attested copies of 10th, 12th, Graduation, and Post-Graduation marksheets and degree certificates.
Original and self-attested copies of 10th, 12th, Graduation, and Post-Graduation marksheets and degree certificates.
Government Photo Identification
Original Aadhaar Card and PAN Card (mandatory for statutory PF/ESI registration) plus Passport or Driving License.
Original Aadhaar Card and PAN Card (mandatory for statutory PF/ESI registration) plus Passport or Driving License.
Past 3 Months Salary Slips & Bank Records
Official payslips and corresponding bank statement records validating salary credits (for experienced candidates).
Official payslips and corresponding bank statement records validating salary credits (for experienced candidates).
Relieving & Appointment Letters
Appointment letter and latest increment letter from current firm, plus relieving letters from all prior employers.
Appointment letter and latest increment letter from current firm, plus relieving letters from all prior employers.
Passport Photographs & Professional Registration
4 recent passport-size color photographs, plus State Pharmacy Council registration certificate (where applicable).
4 recent passport-size color photographs, plus State Pharmacy Council registration certificate (where applicable).
Frequently Asked Questions (FAQ)
Q: What is the official application procedure for Junior Process Associate (Medical Records Review & Healthcare Operations) at Advantmed?
Answer: Candidates must review the specified academic qualifications and functional criteria, calibrate their CV, and submit applications directly through Advantmed’s official career ATS portal or designated HR application channel provided at the bottom of this notification.
Answer: Candidates must review the specified academic qualifications and functional criteria, calibrate their CV, and submit applications directly through Advantmed’s official career ATS portal or designated HR application channel provided at the bottom of this notification.
Q: What academic backgrounds and degrees are eligible for this hiring drive?
Answer: Eligible qualifications include B.Pharm, M.Pharm, B.Sc Life Sciences, B.Com, Any Graduate. Both entry-level and experienced professionals matching the functional tracks are eligible to apply.
Answer: Eligible qualifications include B.Pharm, M.Pharm, B.Sc Life Sciences, B.Com, Any Graduate. Both entry-level and experienced professionals matching the functional tracks are eligible to apply.
Q: What is the typical interview and shortlisting workflow?
Answer: The recruitment process consists of profile shortlisting by talent acquisition, technical evaluations focusing on analytical and regulatory knowledge, and a formal HR discussion followed by academic/employment verification.
Answer: The recruitment process consists of profile shortlisting by talent acquisition, technical evaluations focusing on analytical and regulatory knowledge, and a formal HR discussion followed by academic/employment verification.
Related Career Pathways & Functional Specializations
Associated functional specializations and recruitment tracks for Junior Process Associate (Medical Records Review & Healthcare Operations) at Advantmed:
Advantmed Recruitment 2026Advantmed Careers IndiaAdvantmed Junior Process Associate (Medical Records Review & Healthcare Operations) VacancyJunior Process Associate (Medical Records Review & Healthcare Operations) Jobs in Ahmedabad, GujaratRegulatory Affairs Specialist JobseCTD Dossier Submission CTDUSFDA EMA Regulatory FilingsDossier Preparation Module 1 to 5Regulatory Operations ExecutiveB Pharmacy Jobs 2026M Pharmacy Pharmacology CareersBSc Life Sciences CareersPharma Freshers Jobs 2026Entry Level Clinical Research VacanciesPharma Jobs in Ahmedabad, GujaratPharma Speed Post Verified Careers
Application Procedure
- Carefully review the functional eligibility criteria, academic qualifications, and key duties specified for Junior Process Associate (Medical Records Review & Healthcare Operations) at Advantmed above.
- Calibrate your resume to highlight relevant instrumentation, software platforms, or cGMP/GCP regulatory compliance.
- Ensure your contact details, active mobile number, and email address are up to date in your CV.
- Click the official application button below to access the direct employer recruitment portal or HR email channel with zero intermediary charges.
Official Application Protocol & Email Etiquette
Adhere strictly to corporate submission etiquette to ensure your profile is prioritized by talent acquisition filters:
Recommended Email Subject Line:
Application for Junior Process Associate (Medical Records Review & Healthcare Operations) – [Your Full Name] – [Years of Experience] – [Highest Qualification]
Standard Resume File Naming:
[FullName]_[Qualification]_[Role]_Resume.pdf
Professional 3-Line Cover Note Template:
“Dear Hiring Team, Please accept my application for the Junior Process Associate (Medical Records Review & Healthcare Operations) position at Advantmed. I hold a [Your Qualification] with [Your Experience] of hands-on expertise in [Key Technical Skills / Instruments]. My updated resume is attached for your review, and I am available for immediate technical evaluation.”
Direct HR Application Email: abhay.anand@advantmed.com
Submit your updated resume with subject format: Application for Junior Process Associate (Medical Records Review & Healthcare Operations) – [Your Full Name].
Submit Application via Official HR Email (abhay.anand@advantmed.com)
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